Presdo is a tool that takes the hassle out of trying to find the best time to get together with people. Use Presdo to minimize the annoying ping pong of email, texting, and voicemail when organizing the next team lunch or trying to grab coffee with a friend.

Presdo lets you work out the best time when everyone has different schedules. Unlike a calendar program that only tells you about appointments whose times are already set, the time for an event in Presdo can be flexible. Presdo lets you propose one or more times when inviting guests so it’s easier to find the best time.

Your guests can accept your initial time, or they can pick from other times if the initial time isn’t good. Presdo keeps track of when everyone wants to get together and shows you the best times based on everyone’s input, and you decide if you should change the time of the event.

Presdo works well with many popular calendar programs. Use Presdo to schedule your events, then save the events to your favorite calendar program.

Yes, all of the current free features of Presdo will always be free, and we will be adding more free features to make Presdo even better.

On the home page, type in a phrase to begin creating your event. You can also use the Presdo Doodad to create events.

You can give information about the time, who your guests are, a short description, and even the location. For example, “coffee next week with Jane at Starbucks”. You don’t have to type in all the details at once, just whatever you want to get started. You’ll have the chance to fill in and change the details on the next page.

You can create events to try out Presdo without signing up, but to actually send invites to events, you have to sign up.

Presdo accepts many phrases about events, including when you want to have it, who your guests are, the description, and the location.

It can recognize many phrases about time. Here are just some of the phrases that Presdo can recognize:

• Specific times:
  “next Tuesday at 2pm”, “Apr 10 @ 5:30”, “5/8 10-1pm”
• Keywords:
  “lunch”, “dinner”, “morning”, “afternoon”, “today”, “tomorrow”, “anytime”
• Choices of times:
  “thu or fri”, “4/1, 4/4 or 4/5”, “tue, thu or fri morning”
• Ambiguous times:
  “this weekend”, “next week”, “thu afternoon”, “after 5/28”, “in June”

Presdo will also recognize common combinations of the above phrases.

If you propose a choice of times or an ambiguous time, you also pick a “best time”, which is a specific time that will be best for you.

To enter guests on the home page, put “with” or “w/” before the names. Names and/or emails will work.

To type in a location, put “at”, “@” or “in” before the location. You can also enter phone numbers as locations, such as “415-555-1212”.

When you create an event, Presdo lets you to propose several times to guests so they can pick from other times that might work better. Or, you can even leave the time blank and let guests make suggestions before deciding on the time.

Click on the time in the WHEN section to change the possible times you want to offer guests.

If you enter “thu or fri at 8:30”, you are giving guests two options: Thursday at 8:30 or Friday at 8:30. Let’s say you select the best time out of this choice to be Thursday at 8:30. Guests who suggest another time will first be offered Friday at 8:30 as another possible time. You can offer more choices, of course.

You don’t also have to be so specific in proposing times. You can enter “thu or fri morning”, which expresses your preference for the morning on either day.

If you just enter “thu or fri”, this phrase tells your guests (and Presdo) that you can meet anytime Thursday or Friday.

You can also enter just a time of day, for example, “mornings”. This means you want to get together sometime in the morning over the next few days with no particular preference. Presdo will suggest some other days in the morning as possibilities for your guests if they suggest another time.

See how Presdo deals with scheduling events around other events.

You can also leave the initial time blank and ask guests for their suggestions before deciding on the time. To do this, select the “Decide later, ask guests first” option.

If you created the event, click the title on the event page to start editing.

Guests do not need to sign up for an account to view events, reply to them, or discuss details of events.

When you create an event in Presdo, you can type in an address or even better, pick one using Presdo’s location picker.

To pick a location, click “pick a location” in the WHERE section of the event page to show the location picker.

Presdo makes some guesses about the type of event you are planning and suggests the type of location, such as “restaurants” or “cafes”. You can change what Presdo searches by typing in another location type, for example “Italian restaurants” or “Starbucks”.

Presdo can show locations near you, near any one of your guests, or near everyone. You can also bookmark cities and pick from recently chosen locations.

You and your guests must have entered their locations into the account settings for this feature to work. Set your own location.

Yes, just type in the location that you want, for example, “Apollo conference room”.

Presdo can save events to popular calendar programs, such as Microsoft Outlook, Yahoo! Calendar, Google Calendar, Google Apps Calendar, and Apple iCal.

Click the “Save to calendar” button on the event page and select the calendar format you want. If the time of an event changes, you will have to re-save the event and delete the old event from your calendar.

Guests will receive an email with some details of your event.

When they click on the link in their email, they see the event page that is very similar to the one you used to create the event, except there’s a section where they can reply. They can reply “yes”, “no” or “suggest another time”, and optionally add a comment.

If they pick “suggest another time”, they see up to three other times based on your initial time preferences. Guests can pick one, two or all of the choices, or they can enter their own time by entering a short phrase if the provided choices are not good.

When guests suggest other times for your event, Presdo presents you with new choices for a new time based on the replies from your guests. Presdo makes its suggestions based on the most popular times, and they are shown first. You can decide to keep the original time, pick a new time, or even propose a completely new time. You can include a comment along with your decision for guests.

The event’s time does not change unless you decide to change it.

Yes, of course! You can change the details of the event after you send the first invites. You can reschedule the event, but you can also add and remove guests, set or change the location, and even update the event description.

In most cases, your changes will result in new entries in the “Messages” section so that your guests can keep track of the changes you made.

You can make several changes before sending a notification to guests. When you are done, just click “Send changes” to update your guests and to invite any newly added guests. Guests who have already been invited will not be invited again.

Everyone who’s invited to an event can discuss the details by posting messages in the “Messages” area. Whenever a new message is posted, notifications are automatically sent to everyone else (except to guests who have replied “no”). Even though several messages may be added, each person gets only one notification until they visit the event page.

On occasion, invites can end up in spam or junk email folders. If this happens, select these messages in spam folders (or ask your guests to do so) and click the “not spam” button in the email program. This is the best way to cure the problem.

If this keeps happening, please contact us as soon as possible and we’ll see if something can be done on our end.

Presdo has taken steps to meet all requirements to ensure successful delivery of its email notifications. It continues to monitor the effectiveness of such measures and to improve them.

To avoid sending messages that falsify the identities of Presdo users, Presdo follows industry best practices by sending automatically-generated messages from a presdo.com email address.

You should go to Presdo to reply to an invite so that all communications about the event are organized in the same place. If you need to get back to someone in private about an event, you can usually reply to the email that was sent to you, since these messages have proper “reply-to” headers.

Click the “see your upcoming events” link at the upper right corner of Presdo to see a summary of your upcoming events. For each event, you see when it will happen, if any action needs to be taken, and who’s invited.

This link to the upcoming events page only appears when you have upcoming events or invites to upcoming events.

Presdo works in a different way than other calendaring programs. Instead of scheduling events based on when everyone is free to do something, Presdo schedules based on when people prefer  to do something. If you keep a calendar and want to schedule around existing appointments, use a phrase to propose a couple times that you are available to get together. See how to propose multiple times.

If you coordinate events with guests who are in other time zones, the time that you enter will be shown to them in their local time zone. For example, if you organize an event at 9am in the PST time zone with a guest in the EST time zone, your guest will see the time as 12pm. The same applies if you are a guest suggesting other times for an event. Any times that you enter is always based on the time zone setting of your computer.

If you are traveling and want to organize an event at your current location, be sure that your computer’s time zone setting has been set to the local time zone where you are.

Presdo does its best to avoid getting people into conflicts when scheduling. If you schedule multiple event with Presdo, Presdo will automatically suggest times that do not conflict with other events you have in Presdo.

The same applies to your guests. They will only be able to pick from times that do not conflict with you. However, guests can still manually enter a time that conflicts with you. When this happens, Presdo never reveals the content of your events to anyone, only telling them that there is a conflict.

Presdo does its best to prevent conflicts from happening. However, you can be invited to an event that overlaps with another event to which you already replied “yes”. When this happens, Presdo alerts you of this conflict.

You can decide if you want to reschedule one of the events, or just leave it. When possible, Presdo will suggest new times to you to get rid of the conflict using the time preferences you gave for the event.

Signing up for an account gives you many benefits, such as the ability to send invites for events, indicate your location and phone number to help coordinate with others, and access your upcoming events. If you haven’t done so, it’s very easy to sign up.

If you are a guest of Presdo invites and only need to reply to invites, you don’t need an account.

Once you are signed into Presdo, click on your name in the upper right corner to change your password, location and phone number.

Please contact us to let us know you would like to deactivate your Presdo account.

The Doodad provides a convenient way to create events with Presdo directly from your browser without going to Presdo.com. It resides on your browser’s bookmarks toolbar. Whenever you click it, the Doodad appears and allows you to enter a phrase to create a new event, just like you do on Presdo.com. Try the Doodad.

The Doodad creates a temporary event even if you are not signed in, but you still need to sign in before you can actually sent invites for the event. You can sign in (or even sign up) on the event page after entering your event.

If you have previously signed into Presdo, or you have checked “remember me” at your last sign in, Presdo will remember who you are whenever you use the Doodad. Checking “remember me” when you next sign in makes it a convenient way to use the Doodad.

The Doodad is a bookmarklet. Like a bookmark that opens a given web page when you click it, a bookmarklet is a very small JavaScript program that runs only when you click it. The Doodad loads from Presdo.com and appears on any web page you are currently viewing, providing an easy way to create Presdo events.

The information in your events is never shared with anyone except you and your invited guests. However, information about whether you are free or busy at a given time is used to schedule events with other people. Presdo does its best to avoid making explicit what times you are free or busy to other people.

Presdo recognizes that information about events are private and should only be shared with event participants.

Presdo does not share your phone number without your permission. Your phone number is shared only in the following situations:

• Your number is shared with the event organizer if you have ever replied “yes” or “suggest another time” to an event they organized.
• Your number is shared with all guests with whom you organize an event.

No, this is against Presdo’s Privacy Policy. Presdo takes the privacy of its users very seriously. See the Privacy Policy for more information about how your information is protected.